Stop losing prospects between the first call and the first meeting
A person looking for a lawyer rarely waits. If the first reply takes a day and the second email proposes three times, they have usually booked with the firm that offered a slot immediately. A booking page on your site, in your intake email and in your voicemail text turns that first inquiry into a confirmed consultation while the prospect is still motivated.
Each practice area gets its own meeting type. A 20 minute employment screening call and a 60 minute estate planning consultation have different lengths, questions and owners, so they never compete for the same slot.
Route each matter to the right attorney
A routing form asks two or three questions before the calendar appears, such as the type of matter, the state, or whether the prospect is an existing client. Family law inquiries see the family law team, business disputes see the litigation partners, and existing clients go straight to their own attorney.
When several attorneys handle the same practice area, round robin spreads new consultations evenly. Buffers, daily limits and minimum notice keep court days and deposition days free of surprise bookings.
Screening questions before the call
Custom questions collect the facts an attorney needs: opposing party, deadlines, case summary, how the prospect found the firm. The attorney opens the appointment already knowing whether the matter fits the practice. Conflict checks can start before the meeting rather than after it, which saves an awkward second call.
- Separate meeting types per practice area, each with its own length and questions
- Routing forms that qualify the matter and pick the attorney
- Reminders with reschedule and cancel links to cut no-shows
- Video link or office address added to every confirmation
- Prospect time zone handled automatically for out of state clients
Flat pricing for the whole firm
Law firms add associates, paralegals and intake staff in uneven steps, and per seat tools charge for each. HourMeet charges per team. Starter costs $49 per month for up to 5 team members. Team costs $149 per month for up to 20 members and adds round robin, routing forms and own domain branding. Business costs $499 per month for up to 75 members and adds SSO and an audit log. Yearly billing is 50 percent lower.
A boutique firm with a few attorneys and one intake coordinator fits Starter. A growing firm with several practice areas that wants automatic routing belongs on Team.
How it works for a firm
Connect each attorney calendar so only real openings show. Create a meeting type per practice area. Add a routing form to the contact page. Share the link in your site, email signature and intake messages. Confirmations, reminders and reschedules run without staff touching them.